Policies

Attendance Policy Template (Free Word Download)

An attendance policy template sets a written framework for working hours, punctuality, attendance recording and remote/hybrid attendance, so expectations don't depend on what each manager assumes is normal. Download the free Word version below.

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What This Template Covers

  • Purpose and scope
  • Working hours and schedules, including shift-based arrangements
  • Attendance recording method (system, register, app)
  • Punctuality expectations and how repeated lateness is handled
  • Absence notification process
  • Break periods
  • Remote and hybrid attendance expectations
  • Attendance record-keeping responsibilities
  • Policy administration: effective date, owner, version and review date

How to Use This Template

  1. Fill in your company's actual working hours and shift patterns — this template is deliberately generic so it fits office, shift-based, and remote teams alike
  2. If you run multiple shifts, reference your shift policy or roster rather than duplicating shift details here
  3. Be specific about what "repeated lateness" means in practice (a threshold, a review process) rather than leaving it vague — vague attendance policies are hard to enforce consistently
  4. Circulate to all employees and keep signed acknowledgement on file

Disclaimer: this is a general template, not legal advice. Review it against your company policy and applicable law before use.

Related: Attendance Sheet Template · Attendance Management System · Attendance Management 101

Frequently asked questions

Working hours, how attendance is recorded, punctuality expectations, the absence notification process, break rules, and how remote or hybrid attendance is handled.

It includes a general reference to shift schedules, but if you run multiple rotating shifts, pair it with a shift roster — see our free shift roster template — rather than listing every shift pattern inside the policy itself.

The focus usually shifts from physical presence to availability during agreed hours and following the organization's attendance/check-in process — this template includes a dedicated section for that.

Working hours and related conditions are generally governed by the applicable state Shops and Establishments Act or Factories Act. A written internal policy isn't always separately mandated, but it's standard practice and helps enforce those requirements consistently.

At least annually, or whenever working arrangements change meaningfully (new shift patterns, a shift to hybrid work) — the template includes a review date field for exactly this.

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