Policies

Work-from-Home Policy Template (Free Download)

A work-from-home policy template sets out eligibility, working hours, equipment, information security and expense rules for employees working remotely, so remote arrangements don't depend on informal manager-by-manager agreements. Download the free Word version below.

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What This Template Covers

  • Purpose, scope and eligibility for remote/hybrid work
  • Approval process for WFH arrangements
  • Working hours and availability expectations
  • Work location requirements
  • Attendance and productivity expectations
  • Communication tools and responsiveness
  • Equipment use and information security
  • Health and safety considerations
  • Expense reimbursement (internet, equipment, utilities)
  • Review or withdrawal of the arrangement

How to Use This Template

  1. Decide eligibility criteria upfront (role-based, performance-based, or blanket) and state it clearly — ambiguity here is the most common source of WFH disputes
  2. Fill in your actual expense reimbursement rules, or reference a separate expense policy if one exists
  3. Be explicit about information security expectations, especially for anyone handling employee or financial data remotely
  4. Note that this is a policy, not an employment contract amendment — if WFH is a permanent arrangement for specific roles, reflect that in the appointment letter too

Disclaimer: this is a general template, not legal advice. Review it against your company policy and applicable law before use.

Related: Employee Handbook Template · Attendance Policy Template · Employee Self-Service

Frequently asked questions

Eligibility and approval process, working hours and availability expectations, equipment and information security rules, expense reimbursement, and how the arrangement can be reviewed or withdrawn.

No — eligibility is usually role-dependent. The template includes an eligibility and approval section specifically so you can define this rather than defaulting to a blanket policy.

Common items include a portion of internet costs, equipment (laptop, peripherals), and sometimes utilities — state clearly what's reimbursed and what documentation is required, or reference a separate expense policy.

At minimum, cover acceptable use of company devices and accounts, data confidentiality, and what to do if a device is lost or compromised. This matters more for remote work since IT can't physically secure the environment.

Yes, generally — most policies (including this template) include a review/withdrawal clause based on business needs, role requirements or performance, so the arrangement isn't treated as a permanent, unchangeable right.

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